The push for a paperless office has been on the rise since man discovered document imaging systems. With business organizations understanding the gravity and the awesome meaning of using this type of technology, business owners everywhere are looking forward to a completely paperless office in the near future. Fortunately, the capabilities are already available and anyone uses this technology to change hard copy paperwork into a digital image of a document or a picture. Knowing all of this, people are now wondering why you still need a printer – for now!
That being said, here are 4 of the top reasons that will explain its present need.
1. Hard Copy Documents Still a Requirement for Applications
Even though some people prefer to send a digital image of their documents from their computer to a recipient in the next office, this mode of communication is not always acceptable for every situation. Since some companies have not transitioned to a completely paperless office, the requirement for a hard copy document is still a big part of the mainstream. For instance, if you want to apply for a job position in another company, they may require you to bring a hard copy of your resume, diploma, and other information that is needed. Therefore, the physical printer is still a part of the everyday activities in office settings and more.
2. Convenience and Easy Accessibility
Storing documents on your computer are essential for many different reasons and purposes. These documents can be retrieved for proof, backup and other kinds of supporting documentation that may be required today. Unfortunately, in the case of these computer systems being down or not available for use, a digital document may not be available at the time that it is needed the most. To address these types of problems, one of the best alternatives is to print a hard copy duplicate of this data from an a3 printer inside of your own home or office.
3. Needed for Custom Hard Copy Printables Ad Campaigns — Brochures and Flyers
To market products and services through promotional campaigns, it is not uncommon for a business owner and their staff to send out ads online and in their local retail stores. The ads that the business designs can be created in the form of Internet ads and hard copy printouts too. The hard copy printouts are often useful when a staff member is targeting a specific local area that they want to market their services to. For instance, to market a mobile service provider to an area within a certain community, the company may make flyers, brochures and other marketing materials that can be printed out manually and then distributed by someone who knows how to give them to people on the streets, on their cars and other places.
4. Restricts Communication Options for Your Business — Limits Your Success
If you remove physical printers from your office, you may be limiting your ability to communicate with all of your customers too. This is especially the case for those of you who need the capability of having access to a combination printer/fax machine. Printer/Fax machine functions are highly relevant for both customers and clients today, specifically for those that cannot send hard copy proof any other way.
